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1992 Report of the Auditor General of Canada

1992 Report—Chapter 7

Exhibit 7.1—Main Roles and Responsibilities in Relation to Work Force Adjustments

Treasury Board Ministers (TB)

  • Recommend resourcing levels to Parliament
  • Approve Work Force Adjustment Policy
  • Allocate contingency funds - Vote 5
  • Approve waiver of reduction of annual allowance
Treasury Board Secretariat (TBS)

  • Review resource proposals
  • Recommend resource levels to TB
  • Inform departments of cutbacks
  • Provide advice to departments on Policy
  • Monitor application of Policy
  • Review submissions of "pension reductions"
  • Assess departmental performance
  • Approve surplus periods of less than six months
  • Consider requests for retraining resources
Public Service Commission (PSC)

  • Review staffing policies and procedures
  • Assess qualifications of surplus employees
  • Ensure priority consideration for employment
  • Market "surplus" employees
  • Propose retraining and approve eligibility
  • Provide counselling
  • Inform relevant bodies of priority referrals
  • Identify areas of skill shortage for which surplus employees may be retrained
  • Provide TBS with some statistics
  • Audit application of Policy for TBS
  • Inform TBS of results of audits
  • Publish information on work force adjustments
Employees

  • Seek employment actively
  • Seek information about entitlements and obligations
  • Provide information to assist in redeployment
  • Consider job offers
  • Accept retraining
  • Request payment
Department

  • Determine human resource requirements
  • Consider alternatives to staff reductions
  • Determine if staff cuts are needed
  • Identify units of workers likely to be "affected"
  • Redeploy, retrain and counsel employees
  • Notify PSC of employees declared surplus
  • Identify and notify "surplus" employees
  • Pay the travel, relocation, retraining, separation and salary protection costs
  • Terminate term and contract staff to assist placement of permanent employees
  • Consider "surplus" or laid off people for appointment
  • Establish control and monitoring mechanisms
  • Inform PSC and TBS of major adjustments
  • Inform and consult with unions
  • Notify employees of layoff date
  • Approve payment in lieu request
  • Certify that no additional costs will be incurred in any way during "cash-out" period
  • Request access to Vote 5 if needed
  • Compile statistics and maintain records
  • Account for implementation of Policy
National Joint Council (NJC)

  • Review Policy periodically
  • Provide interpretation of Policy intent upon request
  • Hear grievances