This Web page has been archived on the Web.

1999 Report of the Commissioner of the Environment and Sustainable Development

1999 Report—Chapter 2

Appendix D—Consultations on the Sustainable Development Strategies
(External Audiences)

Consultations on Agriculture and Agri-Food Canada's Strategy

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Consultation plan: preliminary schedule in January 1996,

plan in June 1996

Pre-consultations with stakeholders on the design of the consultation process: none

Identification of sustainable
development strategic directions

Phase 1 workshops: spring-summer 1996

Preparation of draft strategy

Phase 2 workshops: October- November 1996

Tabling of strategy: April 1997

Agriculture and Agri-Food Canada (AAFC) prepared a very detailed consultation plan that discussed, among other things, two possible options for consultation with provincial officials, in order to provide them with the opportunity to respond to the federal strategy. AAFC decided to organize one workshop for provincial officials and one workshop for stakeholders in each province or group of provinces.

AAFC held two phases of workshops across Canada. An issue paper looking at the sustainable development strategic directions (phase 1) and the draft strategy (phase 2) were sent to all the organizations and provincial representatives invited to the workshops. In addition to the 149 organizations that participated in the workshops, 41 other organizations sent comments. A summary of phase 2 comments was prepared but not sent to participants. Minutes of workshops and the strategy report were distributed, but not systematically.

No evaluation of the consultation process was done.

Consultations on Canadian Heritage's Strategy

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Consultation plan: May 1997

Pre-consultations with stakeholders on the design of the consultation process: none

Identification of sustainable development
guiding principles, issues and priorities

Participation in Indian and Northern Affairs' joint consultations north of the 60th parallel: December 1996

Phase 1 mail-out: June-July 1997

Preparation of draft strategy

Phase 2 mail-out: October-November 1997

Tabling of strategy: 10 December 1997

Canadian Heritage is an amalgam of sectors with very diversified clienteles and mandates. The Department prepared a comprehensive consultation plan and chose to do a consultation based primarily on a two-phase mail-out. The department's sectors and regions were involved in selecting the organizations for the mail-out.

For phase 1, a Canadian Heritage consultation paper on the issue scan and on priorities was sent by mail, with a companion paper for Parks Canada. For phase 2, the draft strategy was mailed out. A total of 65 organizations provided comments. The Department did a partial summary of comments received. This summary was not sent to participants. The final strategy was sent to all the organizations that sent comments back in response to the mail-outs. A letter indicating that the strategy could be found on the Department's Internet site was sent to the organizations who had been contacted but had not responded.

No evaluation of the consultation process was done.

Consultations on the Canadian International Development Agency (CIDA)'s Strategy

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Consultation plan: September 1997

Pre-consultations with stakeholders on the design of the consultation process: none

Preparation of draft strategy

Mail-out: October 1997

Workshop: November 1997

Tabling of strategy: 10 December 1997

CIDA did not produce a formal consultation plan. However, a late September 1997 note includes a short section on
consultations.

The draft strategy and a questionnaire were sent out to 1200 stakeholders; 137 sent comments back. A workshop was also held in Hull with key stakeholders, in November 1997, to discuss the draft. The minutes sent to workshop participants soon after the workshop highlighted which comments had been considered in the strategy. CIDA initially planned to send the strategy report to all participants. The Department did mail the report, but late (spring and summer 1998), and not to all participants.

An evaluation of the consultation process was done.

Consultations on Human Resources Development Canada (HRDC)'s Strategy

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Consultation plan: August 1997

Pre-consultations with stakeholders on the design of the consultation process: none

Preparation of draft strategy

One-on-one meeting with one external stakeholder: November 1997

Tabling of strategy: 10 December 1997

HRDC prepared a one-page consultation plan. Consultations were conducted with representatives of the Canadian
Labour Force Development Board, HRDC Commissioners, and regional officials. In addition to other federal departments, only one external stakeholder organization was consulted. An issues summary as well as the draft strategy were discussed. A summary of comments made was included in the strategy report that was sent to the organization consulted.

No evaluation of the consultation process was done.

Consultations on Indian and Northern Affairs Canada's Strategy

Indian and Northern Affairs Canada conducted two separate consultation exercises on its sustainable development strategy: consultations with the communities north of the 60th parallel and consultations with the First Nations and Inuit in the provinces.

Consultations with the First Nations and Inuit in the provinces

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Pre-consultations with Aboriginal communities on the design of the
consultation process: spring 1996

Consultation plans for each region: most in October 1996

Identification of sustainable
development guiding principles

Phase 1 workshops: October 1996 - January 1997

Preparation of draft strategy

Phase 2 workshops: July - September 1997

Three-day synthesis workshop in Ottawa: September 1997

Tabling of strategy: 10 December 1997

Indian and Northern Affairs followed a decentralized approach to consultations. Each regional office planned and
co-ordinated consultations in its region. The central co-ordinator integrated the results of the overall consultations into the strategy. Accordingly, regional offices for each province or group of provinces prepared consultation plans. The central team in Ottawa provided them with guidelines to prepare their plans.

Pre-consultations were not done in all the regions. In British Columbia, a letter was sent to all chiefs in May 1996, asking for comments on the proposed consultation process. Phase 1 and phase 2 workshops were held at the community level. For phase 1, an issue paper on sustainable development guiding principles was distributed to participants prior to the meeting and discussed at the workshop. An extensive summary of comments made in phase I was prepared and distributed to participants before the phase 2 workshop.

Phase 2 dealt with the draft version of the strategy. After phase 2, a three-day synthesis workshop with participants from each of the regions was held in Ottawa to work on a revised version of the strategy. Overall, 273 Aboriginal communities and groups were consulted. In British Columbia alone, a total of more than 250 native people, from 65 different First Nations, were consulted during the eight workshops held in phases 1 and 2. A detailed summary of the consultations was presented in volume II of the strategy but it was not systematically sent to all participants (see Exhibit 2.11 of the chapter).

No evaluation of the consultation process was done.

Consultations North of the 60th Parallel

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Consultation plan phase 1 : June 1996

Co-ordination with other federal departments: summer-fall 1996

Consultation plan phase 2 : April 1997

Identification of sustainable development guiding principles

Phase 1 workshops: December 1996

Preparation of draft strategy

Phase 2 workshops: June-July 1997

Tabling of strategy: 10 December 1997

Indian and Northern Affairs co-ordinated its consultations with five other federal departments (see Exhibit 2.10 of the chapter). For phase 1 workshops, held in three Northern communities, the five participating departments produced a common issue paper on sustainable development guiding principles, plus annexes pertaining to the challenges facing each department. The draft strategies of five departments were discussed during the phase 2 workshops held in six communities. Overall, 55 Inuit and Northern communities and groups were consulted.

Summaries of comments were prepared for both phases. Consultation results were presented in an appendix of the strategy as well as a detailed explanation of why some suggestions had not been addressed in the strategy.

No evaluation of the consultation process was done.

Consultations on Transport Canada's Strategy

Steps in the preparation of the
sustainable development strategy

Consultation activities

Planning

Consultation plan: July 1996

Pre-consultation with the National Advisory Group: summer 1996

Identification of sustainable transportation issues

Phase 1 workshops: November - December 1996

Preparation of draft strategy

Phase 2 one-on-one meetings: August - September 1997

Tabling of strategy: 10 December 1997

Transport Canada discussed its consultation plan and process with its National Advisory Group, a group of transportation stakeholders, before actually beginning the consultations. Consultations were divided in two phases. The purpose of the first phase, consisting of six workshops held across Canada in the fall of 1996, was to obtain early stakeholder input into Transport's strategy. Consultations were based on eight discussion papers on different sustainable transportation issues.

The second phase of consultations was held eight months later and consisted mainly of one-on-one meetings. The purpose of that second phase was to get input on the draft strategy itself. A total of 81 participants were consulted during the two phases, a number of them in both phases.

Discussion papers and draft strategies were sent to participants a few days prior to meetings. Minutes of workshops, revised versions and the final strategy were not sent systematically to all participants. The Department produced a summary of the phase 1 comments. This summary was not sent to participants. The Department included a summary of the comments made by participants in part 3 of the strategy report.

No evaluation of the consultation process was done.

Source: Interviews and survey of departments, Office of the Auditor General of Canada