2020–21 Departmental Results Report—Supplementary Information Table—Reporting on green procurement

Office of the Auditor General of Canada2020–21 Departmental Results Report

Supplementary Information Table—Reporting on green procurement

This supplementary information table supports reporting on green procurement activities in accordance with the Policy on Green Procurement.

1. Context

The Office of the Auditor General of Canada (OAG) is now bound by the Federal Sustainable Development Act but previously chose to voluntarily develop a 2020 to 2023 departmental sustainable development strategy. The OAG has developed the following Supplementary Information Table to report on its green procurement activities. Progress on implementing the OAG’s sustainable development strategy and on integrating sustainable development into the work of the OAG are also provided.

2. Commitments

Greening Government: The Government of Canada will transition to low-carbon, climate-resilient, and green operations.

Commitments
Federal Sustainable Development Strategy (FSDS) target FSDS contributing action Corresponding departmental action Starting points, performance indicators, and targets Results achieved Contribution by each departmental result to the FSDS goal and target

Actions supporting the Greening Government goal and the Policy on Green Procurement

Support for green procurement will be strengthened, including guidance, tools, and training for public service employees

By December 2022, review the Office of the Auditor General of Canada’s (OAG’s) practices against the federal Policy on Green Procurement, with the aim of identifying additional measures that can be taken to further reduce the OAG’s ecological footprint.

Starting point: 75% of the OAG’s specialists in procurement or materiel management, or both, have taken the Canada School of Public Service’s Green Procurement course.

Performance indicator: Percentage of procurement staff trained on the Government of Canada’s Policy on Green Procurement.

Performance target: 100%

100% of the OAG’s specialists in procurement have taken the Canada School of Public Service’s Green Procurement course.

FSDS: Green procurement incorporates environmental criteria into purchasing decisions, which is expected to reduce the greenhouse gas emissions and ecological footprint associated with goods and services purchased.

Starting point: The OAG’s policy guidance and practices on procurement.

Performance indicator: Completion of review and additional measures identified and implemented.

Performance target: Completion of review and implementation of additional measures identified in the review by December 2022.

The OAG will incorporate the requirements established in the Policy on Green Procurement in its revised Procurement Management Framework, which is planned to be published in May 2022. The new framework is a requirement for the implementation of the Treasury Board of Canada Secretariat’s new Directive on the Management of Procurement, issued in May 2021.

United Nations’ Sustainable
Development Goals:
Goal 12, Target 12.7

3. Report on the Sustainable Development Strategy for the Office of the Auditor General of Canada—2020–2023 and integrating sustainable development

Contributions to the United Nations’ 2030 Agenda for Sustainable Development and its 17 Sustainable Development Goals (SDGs)

Report on the Sustainable Development Strategy for the Office of the Auditor General of Canada—2020–2023
Commitments Results achieved by the Office of the Auditor General of Canada (OAG) during 2020–21

3.1.1 In 2021, present for tabling in Parliament an audit that will examine the federal government’s progress toward the overall implementation of the SDGs.

An audit on the Government of Canada’s implementation of the United Nations’ SDGs was being undertaken during the 2020–21 fiscal year and was presented for tabling in Parliament in April 2021.

3.1.2 Ensure that all direct engagements (performance audits and special examinations) contribute to progress toward the SDGs and related targets, and that the contribution of direct engagements is discussed in final performance audit and special examination reports.

A total of 10 performance audit reports and 1 review report were presented for tabling in Parliament by the Auditor General of Canada and the Commissioner of the Environment and Sustainable Development in the 2020–21 fiscal year:

  • All the performance audit teams who worked on the reports considered matters addressed by the SDGs.
  • Five of the 10 performance audit reports discussed the audit’s contribution to specific SDGs.
  • Four of these 5 audits used the 2030 Agenda as a source of criteria.
  • Two of the 5 audits assessed whether the SDGs were considered in the design of the program that was being audited and also used the 2030 Agenda as a source of criteria (audits of the Canada Emergency Response Benefit and of the Investing in Canada Plan).
  • One audit examined progress toward a specific target (Follow‑up Audit on the Transportation of Dangerous Goods).

The Commissioner’s fall 2020 review report Departmental Progress in Implementing Sustainable Development Strategies—Safe and Healthy Communities considered whether departments and agencies identified links between departmental sustainable development strategies and the SDGs. It also listed the 2030 Agenda as a source of criteria.

In the 2020–21 fiscal year, 3 special examination reports were issued to Crown corporations. All 3 special examinations considered the SDGs but did not discuss the goals in the final report (2 of these reports were issued prior to the completion of the OAG’s 2020 to 2023 sustainable development strategy).

3.1.3 Ensure that the contribution of financial audits to progress toward SDG 16 and target 16.6 (Develop effective, accountable, and transparent institutions at all levels) is discussed in the OAG’s commentaries on financial audits.

The contribution of special examinations to the SDGs and related targets would also be discussed in these commentaries.

The Commentary on the 2019–2020 Financial Audits was presented for tabling in Parliament in 2020.

The commentary report noted that the OAG provided the Government of Canada with an unmodified audit opinion on its 2019–20 consolidated financial statements. This opinion provides credibility to the government’s financial reporting. Financial reporting is one way that the government demonstrates accountability to elected officials and the public. The audit opinion is also an important contribution to meeting Canada’s commitments under the United Nations’ 2030 Agenda for Sustainable Development. In particular, the opinion helps Canada meet sustainable development target 16.6: “Develop effective, accountable and transparent institutions at all levels.”

3.1.4 By December 2021, use SDG logos to help illustrate the contribution of financial audits (financial audit commentaries) and direct engagements (performance audits and special examinations) to progress toward the SDGs and related targets.

One of the performance audit reports completed during the 2020–21 fiscal year included an SDG logo, however, SDG logos were included in the online summaries for four performance audit reports (the “Audit at a Glance” publication). SDG logos will be used for all future audit reports issues after December 2021.

3.1.5 By December 2021, enhance guidance material for further prioritizing the SDGs and incorporating related targets into strategic audit planning and individual direct engagements. This would include enhanced identification and assessment of sustainable development risks and their integration into performance audit and special examination work.

In the 2020–21 fiscal year, the OAG’s Internal Specialist team for Environment and Sustainable Development prepared a guide to help direct engagement (performance audit and special examination) teams integrate the SDGs into direct engagements. The guide offers specific guidance on how to consider, contribute to, and, where relevant, examine and report on SDG targets. The guide forms the basis of consultations between the Internal Specialist team and direct engagement teams.

3.1.6 Provide ongoing support to INTOSAI efforts to audit and report on progress toward the SDGs.

See commitment 3.1.8 below.

3.1.7 On an ongoing basis, work with provincial audit offices in Canada to encourage audit work related to the SDGs.

In October 2020, the OAG led a webinar through the Canadian Audit and Accountability Foundation on auditing progress toward the SDGs. The foundation’s members include federal, provincial, and municipal audit offices.

The webinar examined the key steps and tools needed to assess governmental preparedness for the SDGs. It also discussed current audit guidance, methods, tools, and audit practices that are used to assess progress toward the SDGs in Canada and in other countries.

3.1.8 Through leadership at the Working Group on Environmental Auditing and other INTOSAI committees, continue to contribute to INTOSAI’s ongoing efforts to develop guidance and methodologies for auditing and reporting on progress toward the SDGs and related targets.

The OAG chaired a session on policy coherence in the context of the SDGs at the 20th International Organization of Supreme Audit Institutions (INTOSAI) Working Group on Environmental Auditing Assembly in January 2021 and presented an update on methodology for integrating the SDGs into audit methodology.

Contributions to the Federal Sustainable Development Strategy’s goal of greening government

Greening government commitments
Report on the Sustainable Development Strategy for the Office of the Auditor General of Canada—2020–2023
Commitments Results achieved by the Office of the Auditor General of Canada (OAG) during 2020–21

4.1.1 By December 2022, review the OAG’s practices against the federal Policy on Green Procurement, with the aim of identifying additional measures that can be taken to further reduce the OAG’s ecological footprint.

Analysis began on the OAG’s tools and purchasing processes to determine where green procurement practices are already incorporated.

4.1.2 By March 2021, determine the feasibility of conducting a combination waste audit / sustainability assessment of OAG operations, to be completed by December 2022.

Since the start of the coronavirus disease (COVID‑19) pandemic, OAG staff have been working remotely. Given the uncertainties regarding future work arrangements at the OAG, the feasibility assessment was delayed.

The new completion date for the assessment is 31 March 2023.

4.1.3 By December 2022, complete an assessment of remote working practices and their impact on the OAG’s ecological footprint, space utilization, and other operational and employee considerations.

Since the start of the COVID‑19 pandemic, OAG staff have been working remotely. Given the uncertainties regarding future work arrangements at the OAG, the assessment was delayed.

The new completion date for the assessment is 31 March 2023.

4.1.4 By December 2021, review options for incorporating carbon offsets into OAG business travel.

The OAG considered joining the Government of Canada’s Greening Government Fund as a means of incorporating carbon offsets into OAG business travel. However, the fund was considered to be not applicable given the nature of the OAG’s operations and travel.

Because of the COVID‑19 pandemic, travel at the OAG was restricted to essential travel and on an exception basis only.

To better understand the impact of the pandemic and the OAG’s future travel and carbon offset options, a new completion date has been set for 31 December 2022.

4.1.5 As of September 2020, adopt low-carbon mobility solutions when purchasing or leasing executive vehicles.

In fall 2020, the OAG acquired a hybrid vehicle for executive purposes.

4.1.6 Build on existing efforts to minimize waste at OAG events (including reducing and, if possible, ultimately eliminating the use of non‑compostable plates and cutlery), using the Treasury Board of Canada Secretariat green meetings guide and OAG-specific material.

Since the start of the COVID‑19 pandemic, OAG staff have been working remotely. As a result, there were no in-person events.

With the introduction of Microsoft Teams during the 2020–21 fiscal year, office-wide events and other corporate events have taken place virtually.

4.1.7 By December 2021, undertake a risk assessment on how climate change could affect assets, services, and operations in all OAG offices across Canada.

Since the start of the COVID‑19 pandemic, OAG staff have been working remotely. Future work arrangements at the OAG have also been under review.

The risk assessment will be delayed until the OAG’s “workplace of the future” plans are confirmed.

The new completion date for the risk assessment is 31 March 2023.

4.1.8 By December 2022, begin implementing measures to reduce climate change risks to assets, services, and operations.

The completion of this commitment is dependent on the completion of commitment 4.1.7. A new completion date is to be determined.

Knowledge and awareness commitments
Report on the Sustainable Development Strategy for the Office of the Auditor General of Canada—2020–2023
Commitments Results achieved by the Office of the Auditor General of Canada (OAG) during 2020–21

4.2.1 By March 2021, review the OAG’s existing internal Fundamentals of Environment and Sustainable Development training course to identify other training options to be developed by 2023. These will help increase staff members’ knowledge of environment and sustainable development issues, and ways to incorporate these issues into their work.

A review was completed in fall 2020. Changes to the content and delivery of the course, including virtual training modules, were identified. The changes are expected to be implemented in the 2021–22 fiscal year.

4.2.2 By June 2021, begin implementing new awareness-raising events for employees on environment and sustainable development issues, including the SDGs.

Discussions took place to identify a possible external speaker for an initial awareness raising event to be held early in the 2021–22 fiscal year.

4.2.3 Beginning in October 2020, explore the feasibility of organizing volunteer community service activities based on specific SDGs and related targets as a means of educating and engaging employees. If feasible, begin implementing activities by fall 2021 to coincide with the annual Government of Canada Workplace Charitable Campaign.

Efforts were made to have a volunteer community service event in fall 2020. However, public health measures in place because of the COVID‑19 pandemic made social gatherings difficult, and a volunteer community service event was not undertaken.

4.2.4 On an ongoing basis, identify opportunities for contributing to the activities of accounting standards–setting bodies, such as those led by the Public Sector Accounting Board, related to the environment and sustainable development, including the SDGs.

The OAG provided comments on the International Financial Reporting Standards Foundation’s consultation paper on sustainability reporting.

Integrating sustainable development. During the 2020–21 reporting cycle, the Office of the Auditor General of Canada had no proposals that required a strategic environmental assessment and no public statements were produced.